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2019 Call for Proposals

PRESENTATION PROPOSAL GUIDELINES AND REVIEW CRITERIA

 

2019 Important Dates:

January 7, 2019:                   Proposal system opens

February 1, 2019:                 Deadline to submit proposals (11:59 ET)

April 15, 2019:                      Notification sent to presenters

Website: https://nae4ha.com/event/mountainsofopportunity

General Proposal Information:

 

The NAE4­HA Programs Committee invites you to submit a proposal to present at the 2019 NAE4-­HA Annual Conference – Mountains of Opportunity, scheduled for November 3-7 at The Greenbrier in White Sulphur Springs, WV.

 

Board Sponsored Seminar proposals should be marked as such to assure they are appropriately considered by the NAE4-HA National Board.  Remember – Board Sponsored Seminar proposals can ONLY be submitted on behalf of an NAE4-HA Working Group or Committee.

 

All other proposals will be evaluated through a blind review process composed of three ­to seven reviewers. Please note that the information provided in the proposal is the only basis for the reviewers to evaluate the proposal.

 

All presenters will be responsible for their own expenses, including conference registration, travel, lodging, meals and handouts.  It is anticipated that a projector, laptop, and screen will be available in each room.  Easels, easel pads, and markers may be available upon request.  Updates on these pieces (technology and supplies) will be shared in the notification of acceptance emails in April.

 

NAE 4-HA Members are allowed to be listed on only two proposals submitted for the conference, your proposals include seminars, posters and board-supported submissions. The final selection will be based on the professional development needs of the conference.

 

Questions related to the 2019 NAE4-­HA conference proposal process may be submitted to:

Dr. Matt Benge (mattbenge@ufl.edu) or Jamie Mullins (jamie.mullins@mail.wvu.edu)

 

Assigning A Track:

In an effort to streamline submissions and scheduling, all proposals will request a track assignment.  Note – OTHER is no longer an option. The tracks options have been expanded and more clearly defined.  When completing proposals, please select the track that most closely relates to the proposed topic.  Provided is an overview of the 2019 Tracks:

 

·          Agriculture/Natural Resource: Agriculture and Natural Resources has always been at the foundation of 4-H programs.  This track is designed to highlight innovative agriculture programs including youth gardening, school gardening, youth livestock, quality assurance, and more.  Additionally, it will encompass Natural Resource programs exploring habitats, conservation/ stewardship, ecology, forestry, wildlife, etc.  Agri-science and Environmental Science would both fall within this track.

 

·          Camping/Outdoor Education: 4-H strives to provide participants with an appreciation of outdoor recreation.  This track is designed to highlight 4-H Camping, shooting sports, outdoor adventure, and other outdoor recreation programs.

 

·          Citizenship/ Leadership: The 4-H Youth Development Program is an innovator in developing leadership and decision-making skills to prepare youth for the future.  This track is designed to highlight project experiences and topics that help youth gain the skills, experience, and confidence they need to emerge as effective leaders and contributing members of society, such as personal development, opportunities for service, understanding politics and civic life, increasing awareness of local, national, and global issues, and improving their knowledge of the role of a citizen and their rights.

 

·          Growing 4-H:  Our world is constantly changing as is the 4-H and Youth Development program.  Therefore, we must explore different ways to reach all youth with the 4-H mission. This track is designed to highlight new ideas in growing 4-H programs across the country including: using the 4-H Thriving Model to frame positive youth development in 4-H, special interest programming, Cloverbud development, utilization of technology, school enrichment, diversity and inclusion, and other innovative ideas.

 

·          Healthy Lifestyles:  4-H healthy living programs help 4-H youth learn how to lead lives that balance physical, mental and emotional health.  This track is designed to highlight programs focused on the topics of nutrition, childhood obesity, drug awareness, bullying prevention, health and fitness, safety, stress management, food science, healthy relationships, personal development, and mentoring. 

 

·          Marketing/Media:  The utilization of new and innovative techniques is becoming more and more important for Extension educators in order to reach and connect with current and new 4-H audiences.  This track is designed to highlight the creativity and innovation of new and successful marketing and media tools from Internet based learning, social media, marketing campaigns, smart phone apps, to unique print media. 

 

 

·          Professional Development/Staff Training:  Extension professionals often become overwhelmed or stuck in the same routine.  This track is designed to highlight programs and topics that will improve their overall ability to fulfill their job requirements and includes: Using the 4-H Thriving Model as a framework for positive youth development, work/life balance, skill building, demonstrating impact through program evaluation, developing and maintaining partnerships, communicating with audiences, etc.

 

·          STEM:  Youth Scientists are impacting the future.  This track is designed to highlight the fields of science, technology, engineering, and mathematics, through topics such as robotics, aerospace, alternative energy, rocketry, computer science, astronomy, chemistry, and physics.

 

·          Teen Development: 4-H teens are at a very different stage in their lives than many of the other 4-H youth.  This group is preparing to be the leaders of tomorrow.  This track is designed to highlight efforts in teen development including: teen leader programs, youth camp counselor trainings, youth-adult partnerships, and more.

 

·          Volunteer Development:  4-H is a program that is very heavily dependent on our well-trained volunteers.  This track is designed to highlight volunteer development programs and includes topics such as recruitment, involvement/retention, resolving conflict, train the trainer workshops, impacting positive youth development through the 4-H Thriving Model, and adult camp counselor trainings.[AME1] 

 

Presentation Types:

NAE4-­HA will accept presentation proposals under the following session categories:

·          Competency Building Workshop (75 minutes)

·          Research and Evaluation Report (25 minutes)

·          Program Seminar (45 minutes)

·          Program Showcase (25 minutes)

·          Poster (1 hour staffed)

 

   Provided is an overview of each presentation type and a look at the review criteria that will be used.

 

Competency Building Workshops (75 minutes)

A competency building workshop teaches a specific skill set needed by youth development professionals. The workshops should relate to one, or more, of the core competencies for youth development professionals: 1) youth and adult development, 2) organizational systems, 3) learning strategies, 4) volunteering, 5) partnerships, and 6) personal development. The proposal should include a detailed justification of why this competency is important, how the presenter will teach the competency within the given time frame, what is required to replicate the program, and how the presenter will enable attendees to learn more after the session. The workshop should be hands-­on and include exercises which allow participants to practice using the skill set. Workshops should include take-­home materials for use and reference post-conference.

 

Competency Building Workshop Proposal Outline:                                               Proposals for competency building should include the information following. Presenters are expected to provide a copy of the competency building proposal to session participants.

·        Abstract: Summarizes the content of the proposal and will be used in the conference proceedings (200 words maximum)

·          Skill Set Description: Include justification of why this skill set is important and under which core competency categories the skill falls.

·          Targeted Outcomes for Session Participants: Describe targeted outcomes for the participants who will be attending the session.

·          Instructor’s Qualifications: Provide evidence that instructor has successfully taught the competency and/or used the skill set. Do not include the presenter’s names. Instead, use descriptors such as “Instructor” or “CoInstructor”.

·          Instructional Techniques: Describe the instructional techniques that will be used in the conference presentation to teach the skill (achieve the targeted outcome) within the given time frame.

·          Program Replication Requirements: Describe any requirements for program replication, such as purchase of curriculum, further training, materials, or funding.

·          Handouts, Materials, etc.: Describe what take-home materials session participants will receive.


Competency Building Workshop Review Criteria:

Review Criteria

Point Value

Abstract clearly communicates content and intent of proposal

10

Description of competency building skill set and justification of need

20

Description of workshop’s applicability within one, or more, core competencies

10

Targeted outcomes clearly defined

10

Evidence provided that presenter has previously successfully taught competency and/or used skill

5

Instructional techniques planned for conference presentation are appropriate

5

Program replication requirements included and are realistic

10

Take-­home materials planned for conference presentation are appropriate

10

Contribution to new knowledge or new interpretation

10

Appeal to youth development audience

10

 

Research and Evaluation Report (25 minutes)                                                                                   

Research and evaluation reports summarize theoretical, systematic inquiries related to the advancement of youth development theory and practice. Research reports present the results of empirical investigations (quantitative or qualitative) of topics. Evaluation reports present the results of systematic measurement of youth development program outcomes or delivery processes. For the research paper provided to session participants, it should be written following NAE4-­HA Journal of Youth Development guidelines or another journal’s guidelines. It is

expected that the paper will either 1) be inpress or 2) be submitted for consideration of publication soon after the

conference in a professional journal.

 

Research and Evaluation Proposal Outline:

Proposals for research and evaluation reports follow a standard science research report outline. The following elements will be a part of the research and evaluation proposal.

·          Abstract: Summarizes the content of your proposal and will be used in the conference proceedings (200 words maximum).

·          Introduction and brief review of literature: Include research questions or hypotheses and relevant current theoretical literature. Provide 2 or more reference citations in the text used to inform project design and a reference list.

·          Methodology: include subsections describing the subjects or participants, instruments or qualitative method used, and data collection and analysis procedures.

·          Results: Provide brief summary of results.

·          Discussion, Implications and Conclusions

 

Research and Evaluation Review Criteria:

Review Criteria

Point Value

Abstract clearly communicates content and intent of proposal

10

Quality, appropriateness and rigor of the study

15

Research base and/or literature review appropriate

15

Methodology clear and complete

20

Results clear and complete

15

Implications and/or conclusions are appropriate and/or validated by reported results

15

Contribution to new knowledge or new interpretation

10

 

Program Seminars (45 minutes)

Program Seminars and high-quality experiential education programs that utilize research findings or “best practice” in their program design. Programs can target audiences such as youth, adults, volunteer leaders, etc. They have clearly defined outcomes and evaluation data that show the program achieved its targeted outcomes. Program Seminars should advance the field of youth development by introducing new, or newly interpreted, curriculum, delivery models, management methods, technology, etc. Presenters should utilize hands-­on activities to help session participants experience the program.

 

Program Seminar Proposal Outline:

Proposals for program seminars should include the information outlined below.

·          Abstract: Summarizes the content of your proposal and will be used in the conference proceedings (200 words maximum).

·          Program Description: Include a brief description of program content, delivery methods, targeted participants and program outcomes.

·         Research Base: Provide a brief summary of research (provide 1 or more reference citations in the text) or “best practice” that was utilized to inform program design, content or delivery modes and a reference list.

·          Program Evaluation: Brief description of procedures and findings providing evidence that program achieved targeted outcomes.

·          Targeted Outcomes for Session Participants: Describe the targeted outcomes for the participants who will be attending the session.

·          Instructional Techniques: Describe the instructional techniques that will be used in the conference presentation.

·          Program Replication Requirements: Describe any requirements for program replication, such as purchase of curriculum, further training, materials, or funding.

 

Program Seminar Review Criteria:

Review Criteria

Point Value

Abstract clearly communicates content and intent of proposal

10

Description of experiential program to be presented is clear and complete

20

Research base or “best practice” is appropriate

10

Evaluation data shows program achieved targeted outcomes

10

Targeted outcomes for participants clearly defined

10

Instructional techniques planned for conference appropriate

10

Program replication requirements included

10

Contribution to new knowledge or new interpretation

10

Appeal to youth development audience

10

 

Program Showcase (25 minutes)

Program Showcase is a quick, simple way to share a program and its outcome(s). The program should still have defined outcomes and evaluation data (if available), but the showcase presentation will provide the highlights of the program and give participants a taste of and the opportunity to learn the basics of the program they may   want to replicate within their youth development program.

 

Program Showcase Proposal Outline:

Proposals for Program Showcase sessions should include the following information outlined below.

·          Abstract: Summarizes the content of your proposal and will be used in the conference proceedings (200 words maximum).

·          Program Description: Include a brief description of program content, delivery methods, targeted participants and program outcomes.

·          Program Evaluation: Brief description of procedures and findings providing evidence that program achieved targeted outcomes.

·          Targeted Outcomes for Session Participants: Describe the targeted outcomes for the participants who will be attending the session.

·          Program Replication Requirements: Describe any requirements for program replication, such as purchase of curriculum, further training, materials, or funding.

 

Program Showcase Review Criteria:

Review Criteria

Point Value

Abstract clearly communicates content and intent of proposal

10

Description of program being showcased is clear and complete

20

Evaluation data shows program achieved targeted outcomes

15

Targeted outcomes for participants clearly defined

15

Program replication requirements included

15

Contribution to new knowledge or new interpretation

10

Appeal to youth development audience

15

 

Poster Sessions

Poster sessions are graphic displays that encourage informal discussions on topics similar to those appropriate for program seminars. Posters should not be used to advertise a product or service. Posters should have the following labels in the display: program description, targeted participants, program outcomes, research base, program replication requirements, program evaluation and findings. Poster format will be provided in the acceptance letter sent to lead presenters.

 

Poster Session Proposal Outline:

Proposals for poster sessions should include the following information outlined below.

·         Abstract: Summarizes the content of your proposal and will be used in the conference proceedings (200 words maximum).

·          Program Description: Include a brief description of program content, delivery methods, targeted participants and program outcomes.

·          Research Base: Provide a brief summary of research (provide 1 or more reference citations in the text) or “best practice” that was utilized to inform program design, content or delivery modes and a reference list.

·          Program Evaluation: Brief description of procedures and findings providing evidence that program achieved targeted outcomes.

·          Program Replication Requirements: Describe any requirements for program replication, such as purchase of curriculum, further training, materials, or funding.

 

Poster Session Review Criteria:

Review Criteria

Point Value

Abstract clearly communicates content and intent of proposal

10

Description of experiential program to be presented is clear and complete

20

Research base or “best practice” is appropriate

15

Evaluation data shows program achieved targeted outcomes

15

Program replication requirements included

15

Contribution to new knowledge or new interpretation

15

Appeal to youth development audience

10

 

National Association of Extension 4-H Agents
 
3801 Lake Boone Trail, Suite 190 | Raleigh, NC 27607 | T: (919) 232-0112 | E: nae4ha@nae4ha.com